The Reality of Unplanned Expenses
No matter how solidyour budget is, surprise costs happen—damaged equipment,last-minute travel, urgent purchases. If you’re not ready, even oneunexpected bill can throw everything off.

Start with Clear Guidelines
Set policies in advance forhow unplanned expenses should be handled. Who can approve them? Whatcounts as urgent? Defining this upfront prevents confusion andoverspending in the moment.

Build in Flexibility
Add a small buffer in your budgetfor the unexpected. Even 3–5% can give your team breathing roomwhen surprises pop up. It’s not wasteful—it’s smart planning.

Set Up a Fast Approval Workflow
Delays cause panic. Useautomated workflows to review and approve urgent expenses quickly,without skipping accountability. This keeps teams agile withoutopening the door to misuse.

Track Everything in Real Time
Visibility is everything.Use tools that let finance teams and managers see spend as ithappens—so adjustments can be made before things spiral.With Qashio, companies can set custom spend policies, build real-timeapproval flows, and track every dirham as it’s spent. So when theunexpected strikes? You’re already ahead of it.

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