How Construction Companies in the UAE Are Using Qashio to Fix Their Biggest Spending Problems

Construction companies run on tight timelines, multiple job sites, and constant purchasing of materials, tools, fuel, and labour support.

The issue?

Most of this spending still happens through petty cash, manual receipts, or untracked card usage.

This creates four big pain points across the industry:

• Cash leakages and missing receipts
• No real-time visibility on project costs
• Delayed accounting and reconciliation
• Poor control over field purchases
  
  

Qashio solves these problems by giving finance teams project-level control, real-time tracking, and automated accounting, all in one platform.

Here is how UAE construction companies are using Qashio today.

1. Eliminating Petty Cash Across Job Sites

Petty cash is one of the biggest cost leakages in construction.
Cash gets lost, receipts go missing, and site supervisors often share the same physical cash box.

Qashio replaces petty cash with:

• Unlimited corporate cards for each supervisor or team
  
• Set budgets per project or site
  
• Instant top-ups instead of handing out cash
  
• Category-based controls (fuel, materials, equipment)
  
  

Result: No more cash disbursals. No more manual envelopes. No more untracked spending.
Construction companies reduce petty cash usage by up to 90% simply by switching to controlled expense cards.

‍

2. Auto-Capture Receipts on WhatsApp (Zero Manual Work)

Most construction receipts are handwritten or collected at fuel stations and hardware stores.
They get lost on site or are submitted late, delaying accounting.

Qashio solves this with WhatsApp Receipt Capture:

• Site staff take a photo of the receipt
  
• Send it to a dedicated WhatsApp number
  
• Qashio’s OCR auto-extracts the data
  
• The system matches it to the correct transaction
  
• No paperwork. No chasing. No delays.
  
  

This is especially useful for:

• Small hardware purchases
  
• Fuel receipts
  
• Urgent ad-hoc materials
  
• Daily labour payments (with supporting documents)
  
  

Why it matters:
Construction accounting becomes 10× faster because receipts never go missing again.

‍

3. Track Project Spending in Real Time

Traditional construction cost tracking = waiting until month-end to know whether a project is over budget.

With Qashio:

• Every transaction (fuel, materials, rentals) appears instantly
  
• Finance teams see cost per project live
  
• Approvals can happen before a purchase
  
• Budgets trigger alerts when limits are reached
  
• Spend is tagged automatically to:
  
  • Project
    
  • Site
    
  • Team
    
  • Cost centre
    

This gives project managers real-time visibility without any manual work.

Common tracked expenses:

• Excavation materials
  
• Concrete deliveries
  
• Scaffolding rentals
  
• Site fuel & transport
  
• Subcontractor costs
  
• Repair and maintenance items
  

Impact:
Projects stay on budget because spending is controlled from day one.

4. Automate Accounting Through ERP Integrations

Construction companies rely heavily on ERP systems such as:

• Oracle NetSuite
  
• SAP
  
• Microsoft Dynamics
  
• QuickBooks
  
• Xero
  
  

Qashio connects directly with these systems.

Completed expenses flow automatically into the accounting software with:

• Project tags
  
• VAT details
  
• Cost categories
  
• Approval status
  
• Receipt attachments
  
  

This eliminates:

• Manual data entry
  
• Delayed bookkeeping
  
• Human errors
  
• End-of-month backlog
  
  

Finance teams close their books faster, sometimes in hours instead of days.

‍

Comparison Table: Old vs New

The construction industry is fast-moving, and margins depend on tight cost control.
Qashio is helping construction companies across the UAE eliminate petty cash, simplify receipt collection, track spending in real time, and automate their accounting with ERP integrations.

For companies running multiple job sites, this shift removes the stress of manual work and gives them complete visibility into every dirham spent.

Sign up for Qashio today and see the difference.